9 basic steps of writing Work Instructions
- Know exactly how to do the task.
- Plan how to write steps in order.
- Write instructions beginning with a verb.
- Write each step as a small piece.
- Include warnings as pre-steps.
- Write the steps in logical order.
- Review and edit instructions carefully.
- Express steps in the positive.
How do you write a procedure and work instruction?
Procedures and Work Instructions. Procedures describe a process, while a work instruction describes how to perform the conversion itself. Process descriptions include details about the inputs, what conversion takes place (of inputs into outputs), the outputs, and the feedback necessary to ensure consistent results.
What is a work instruction?
A Work Instruction is a document that provides specific instructions to carry out an Activity. A Work Instruction is a step by step guide to perform a single instruction. A Work Instruction contains more detail than a Procedure and is only created if detailed step-by-step instructions are needed.
How do you write effective instructions?
Checklist for Writing Instructions
- Use short sentences and short paragraphs.
- Arrange your points in logical order.
- Make your statements specific.
- Use the imperative mood.
- Put the most important item in each sentence at the beginning.
- Say one thing in each sentence.
What’s the difference between a standard operating procedure and a work instruction?
A procedure is a specified way to carry out an activity. An instruction provides detailed directions on how to perform a task. Procedures and instructions can be documented, or not. In some organizations, work instructions are named “standard operating procedures”, which adds more confusion.